Executive Director Search

The Executive Director is a part-time position beginning July 1, 2025 with a $500/month stipend. The position reports to Association for Career and Technical Education of Nebraska Board of Directors.

To apply for the position send cover letter and resume to rpainter1975@gmail.com.

 

Responsible to: Association for Career and Technical Education of Nebraska Board of Directors

BASIC RESPONSIBILITIES:

The Executive Director shall perform those duties required by the Association for Career and Technical Education of Nebraska (ACTEN) to plan, coordinate, develop, conduct, and evaluate activities in the following general areas: membership services, governmental and legislative services, public relations, professional development, fundraising and administrative services. The Executive Director will serve as the registered agent for the Association for Career and Technical Education of Nebraska. The Executive Director will be the main contact with the Association for Career and Technical Education (ACTE).


SPECIFIC RESPONSIBILITIES FOR ACTEN:

These responsibilities are carried out with guidance and support from ACTEN Officers, or ACTEN Committees:

Membership Services:

  1. Maintain membership records and database.
  2. Process membership applications and renewals and submit information electronically to ACTE via State Import Module reports.
  3. Deposit all membership dues collected in the ACTEN Operating account.
  4. Update ACTEN membership database per ACTE monthly reports.
  5. Send welcome letters or messages to new members.
  6. Send renewal messages to non-renewing members.
  7. Prepare membership lists for ACTEN Board of Directors upon request.

Governmental and Legislative Services:

  1. Maintain records for the ACTEN Operating account.
  2. Prepare financial reports for the approval of the ACTEN Treasurer.
  3. Copy all financial records (financial reports, bank statements, checking ledgers) for the accountant. Provide any additional information needed in order for him/her to prepare Form 990.
  4. Coordinate with the ACTEN President to obtain signatures and file required governmental documents, i.e. Form 990 (ACTEN), tax documents, and Biennial Reports for the State of Nebraska.

Public Relations:

  1. Assist in collecting material for the ACTEN newsletter. Prepare and send electronic mailings to vendors re advertising in the newsletter. Forward articles and ad artwork to the newsletter editor. Deposit ad fees in the ACTEN operating account.
  2. Forward newsletter to ACTE’s webmaster to post on the Nebraska State Association page of ACTE’s website or to a separate ACTEN website. Submit request to ACTE for e-blast notification to Nebraska members when newsletter is available for viewing.
  3. Keep a copy of past newsletters and old photos for historical purposes.
  4. Update award information and submit to Nominating & Awards Committee Chairperson for review/approval. Submit award information to ACTE Webmaster to post on Nebraska State Page or on separate ACTEN website.
  5. Collect award nominations and forward to ACTEN Nominating/Awards Chairperson and then distribute to selection committee (one representative from each discipline).
  6. If necessary, write bios and send photos to NCE Conference Coordinator. Order award plaques.
  7. Prepare and distribute press releases relative to ACTEN Award winners.
  8. Assist ACTEN award winners in applying for Region V awards.
  9. Research to find names and addresses of principals and/or superintendents of ACTEN Board members. Assist Public Relations Committee in sending letters to the principals and/or superintendents of ACTEN Board members to recognize the member for their service.
  10. Take photographs at ACTEN meetings and NCE Conference.

 

Professional Development: (Conference, Workshops, Annual Meetings)

  1. Assist NCE Conference Coordinator as necessary, i.e. scheduling facilitators, submitting information for program, proofreading program.
  2. Make arrangements for ACTEN Annual Board of Directors Meeting and Assembly of Delegates.
  3. Prepare and distribute memo from ACTEN President, delegate count document, delegate certification forms, and discipline membership lists to discipline representatives. Collect delegate certification forms, certify eligibility, prepare check-in list for Assembly of Delegates.
  4. Order materials for ACTEN Membership tables from ACTE and/or other vendors.
  5. Oversee ACTEN Raffle/Fundraising at NCE Conference.
  6. Prepare and/or copy meeting handouts (agendas, memos, minutes, financial reports, and committee reports (as provided).
  7. Attend annual national ACTE conference and one additional conference as representative of ACTEN.

Administrative Services:

  1. Maintain “office” for ACTEN, including (but not limited to):
    1. Provide computer, software programs, and printer.
    2. Provide telephone, fax and e-mail capabilities. Set up conference calls.
    3. Forward correspondence, messages, or questions to appropriate ACTEN Board member.
    4. Provide ordinary office supplies (i.e. paper, file folders, staples, clips, etc). Executive Director will be reimbursed for expensive items such as toner for the laser printer/copier, large envelopes and mailing labels upon itemized listing of use of such items on monthly statement. ACTEN is responsible for providing payment for ACTEN letterhead, envelopes and other printed materials.
    5. Executive Director will pay copier rental bill and submit copy of invoice for reimbursement on next monthly statement to ACTEN as needed.
    6. Provide ordinary postage and long distance service for ACTEN related calls or faxes, to be reimbursed by ACTEN on a monthly basis.
    7. Collect, review, process and distribute mail from the post office box.
    8. Provide storage for ACTEN records, files and other materials.
  2. Maintain ACTEN financial records and prepare financial reports for all accounts. Coordinate with bank and ACTEN Officers to update Corporate Authority signature forms. Provide documents and materials needed for tax filings and audits. Provide information needed to prepare proposed annual budget. Provide copies of Holcombe and NSBEA scholarship reports to FCSTN and NSBEA treasurers as needed.
  3. Maintain and keep up-to-date records for the Corporate Book, i.e. Articles of Incorporation, Bylaws and Amended Bylaws, Program of Work, board lists, committee lists, minutes, financial reports and audit reports, etc.
  4. Prepare draft election ballot and provide to Nominating/Awards Committee Chair in Nov/Dec prior to the election. Prepare and distribute ACTEN election ballots. Notify Nominating/Awards Committee Chairperson of the number of ballots sent, the number of voted ballots returned, and any information on write in candidates. Provide ACTEN notebook materials for new board members.
  5. Provide periodic reports to ACTEN President and/or Executive Board regarding current activities, problems, correspondence or any relevant information.
  6. Maintain ACTEN checking account. Facilitate payment of ACTEN outstanding bills. Record and deposit all monies received. Reconcile bank statements for all bank accounts.
  7. Prepare and submit reports, correspondence or documents as needed by ACTEN, ACTE or other appropriate agencies, i.e. ACTEN Award brochure.
  8. Provide ACTEN with detailed monthly statement for services and reimbursement for expenses incurred during previous month.
  9. Coordinate with the ACTEN President for to set agenda for meetings and make arrangements for meeting facilities for ACTEN meeting.
  10. Other responsibilities as assigned and agreed upon by Board of Directors and Executive Director.